Home> Blog> What's New in Virto Calendar? Optional Attendees, Agenda Printing, and More!

What's New in Virto Calendar? Optional Attendees, Agenda Printing, and More!

by Sergi Sinyugin Published: Feb 7, 2025 Latest update: Feb 7, 2025

Reading Time: 4 mins

News

Hey there, productivity geeks! 👋

We’re thrilled to bring you another round of exciting updates across our suite of tools, starting with Virto Calendar and extending to Virto Form Designer. Plus, if you haven’t already checked out our free Virto Slideshow App, now’s the perfect time to give it a spin—it’s packed with features to enhance engagement across your organization.

Let’s dive into what’s new!

Virto Calendar: More Flexibility and Control

We’ve been listening to your feedback, and we’re excited to introduce two powerful new features of Virto Calendar that make scheduling smoother than ever:

1. Add optional attendees to events

Planning meetings just got easier with the ability to invite optional attendees. This feature, available for Outlook calendar events, allows you to clearly distinguish between required participants and those who might join if their schedules allow.

Here’s how it works:

When creating an event, simply designate attendees as either "Required" or "Optional."
This ensures everyone knows who absolutely needs to attend versus who can contribute if available.
Perfect for large teams, cross-departmental collaborations, or any scenario where flexibility is key.

2. Print meeting agendas

Need a physical copy of your meeting agenda? We’ve expanded our print functionality to include even more options, ensuring you have all the details you need at your fingertips.

What’s new:

Print agendas with detailed information: Include additional event details such as descriptions, notes, and attendee lists.
Customizable layouts: Choose between printing week or work-week views in either horizontal or vertical orientations, giving you maximum flexibility for how you organize and share your agenda.

*Print agenda feature in Virto Calendar*

Why does this matter?

Keep track of discussion points during in-person meetings.
Provide handouts for participants who prefer paper over screens.
Ensure everyone walks away with clear action items and next steps.

3. Location picker update: room/location availability

Finding the right room or location for your event has never been easier. Our updated location picker now includes room availability, streamlining the booking process.

Key benefits:

See real-time availability: Check which rooms or locations are free during your desired time slot.
Book with confidence: Eliminate conflicts by ensuring the chosen space is available when you need it.

This update makes it simple to reserve the perfect venue for your meetings, trainings, or events, so that everything runs smoothly from start to finish.

Virto Form Designer: A Modern SharePoint App Experience

If you use Virto Form Designer, get ready for a game-changing improvement. You can now install the app directly as a Modern SharePoint App, eliminating the need for Add-ins altogether.

For IT admins and power users alike, this change makes deploying and managing Virto Form Designer faster and easier than ever before.

Experience Virto Form Designer today with a 14-day free trial! Build custom forms, automate workflows, and enhance data collection—all without any commitment.

Start your free trial now: Try Virto Form Designer

Free Tool Spotlight: Try the Virto Slideshow App

Speaking of collaboration and communication, have you tried our free Virto Slideshow App yet? If not, here’s why you should: this tool transforms static content into dynamic slideshows, perfect for sharing important information across your company. Use it to:

Display corporate announcements and updates.
Promote upcoming events or campaigns.
Recognize achievements and milestones.
Showcase products and services.
Highlight department successes.
Share customer testimonials.
Reinforce company culture and values.

With customizable templates, easy-to-use controls, and seamless integration with SharePoint, the Virto Slideshow App is a must-have for any business looking to engage its audience effectively.

Why these updates matter

At Virto Software, our mission is to help you work smarter, not harder. With these latest enhancements, you can:

Simplify scheduling by adding optional attendees and printing agendas.
Streamline form management with a modern SharePoint app.
Improve internal communication through engaging slide-based content.

These improvements are designed to reduce friction and empower you to focus on what truly matters.

What’s next?

Stay tuned—we’re not slowing down anytime soon! Our development team continues to work hard, bringing you even more tools and features. In the meantime, take these new capabilities for a test drive and let us know how they’re working for you.

Happy planning (and sliding)! 🎉

Sergi Sinyugin