Alumni Event Coordination Made Easy with Virto Calendar
Boost alumni engagement with Virto Calendar App. Plan reunions, networking events and fundraisers in one staff calendar, with venues and every organizer's dates side by side.
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Complete Control Over Alumni Event Planning
A centralized solution for all your alumni event coordination needs, ensuring efficient planning, execution, and engagement across your institution.
Simplified event scheduling for alumni
Centralized event calendar
Create, manage, and oversee multiple alumni events from a single, intuitive calendar. Event details and timelines stay in one place for seamless coordination.
Automated reminders & updates
When events are kept in a SharePoint list, Virto Alerts & Reminder App sends organizers, staff and volunteers email and Teams reminders before each event and when event details change, so everyone working on it stays informed.
Comprehensive event planning & sharing
Flexible viewing & organization
Customize views with monthly or yearly layouts. Color-code and categorize events for easy navigation. Link each event to its documents in SharePoint, so everyone on the staff works from the same information.
Year at a glance
The Flat Year and Year Quarter views lay out a whole year of alumni events on one screen for planning meetings and staff briefings.
Easy integration and accessibility
Microsoft 365 integration
Integrate seamlessly with your existing Microsoft 365 environment: events planned in Microsoft 365 group calendars stay in Outlook, where staff see them with Outlook's own reminders, and Virto Calendar App lays them side by side in SharePoint and Teams.
Mobile-friendly design
Staff and volunteers view event details and changes on any device, on the go.
Key benefits
Centralized alumni event hub
Say goodbye to scattered spreadsheets and endless email chains. Virto Calendar provides a centralized hub for alumni events, from initial planning and scheduling to the follow-up dates after each event.
Venues next to events
Halls and rooms booked through room mailboxes appear next to the event calendar, so organizers pick dates when the venue is free.
Every organizer's events in one view
Alumni relations, faculties and development plan in their own group calendars. Virto Calendar overlays them, so two events do not compete for the same alumni on the same weekend.
Advanced color-coding & linked documents
Colour-code events by type, faculty or campaign, and link each event to its invitations, run sheets and briefing documents in SharePoint.
Customizable calendar views
Tailor your view with different layouts like monthly or yearly. Color-code events by type or priority. Categorize alumni gatherings, fundraisers, and networking events for easy navigation and planning.
Mobile access for organizers
Organizers and staff open the same calendar from their phone through SharePoint or Microsoft Teams, so dates, venues and changes are at hand away from the desk.
When Virto Calendar App fits — and when it does not
Alumni relations, faculties and development plan events in their own Microsoft 365 group calendars.
The group calendars are overlaid in one view with a colour per organizer, so two events do not compete for the same alumni on the same weekend.
Halls and rooms are booked through room mailboxes.
The room mailboxes are drawn next to the event calendars, so a reunion is set on a date when the venue is free.
A Kanban board per event shows invitations, catering and speakers moving from to-do to done, with an owner on every card.
Virto Calendar App shows when and where events happen. Registrations, capacity limits, donations and alumni records stay in the CRM that owns them.
Virto Calendar App
Transform your institution's approach to alumni event management
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Comprehensive support, security, and integration
Our commitment to excellence in every aspect of your experience
Support
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Security
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Integrations
Connect to the M365 tools and internet calendars your teams use the most so that everyone works seamlessly in one place.
Talk to our team
Need clarity on our app's suitability for you? Set up a quick call with us or chat via Microsoft Teams chat to explore its potential for your needs.