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Customer Support Schedule​

VirtoSoftware makes support scheduling simple, smart, and shareable—no matter if you’re managing a global help desk or a small team of part-timers. Keep shifts covered, teams aligned, and customers happy.

Customer Support Schedule

Trusted by Industry Leaders

Warner Bros. Disney Sony UC Berkeley Motorola Teck Resources US Treasury University of Pittsburgh NASA Stockholms Stad FedEx Zespri

and over 8,000 businesses worldwide

Because great support starts with a solid schedule

5+

hours saved every week

Guarantee timely payments and minimize last-minute issues

Interactive Demo

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Ready to Take Control of Your Customer Support Schedule?

Stop guessing, start optimizing. Whether you’re managing a full-blown support team schedule or just need a cleaner customer service calendar, Virto’s got the right fit for you.

Because 'Who's on call?' shouldn't be a mystery.

Overlay your entire customer support schedule—on-call shifts, PTO, sick days, night rotations—all in one crystal-clear view. Ideal for large teams juggling 24/7 help desk schedules.

Easily publish and share your support staff calendar with teammates, contractors, or partners—no Microsoft account needed. Everyone stays in the loop, even outside your org.

Because 'Who's on call?' shouldn't be a mystery.

Automated notifications & reminders

Automate everything: shift start/end reminders, on-call handovers, and coverage alerts. No more 'Oops, I forgot my shift' moments in your support team schedule.

Push instant updates when the help desk schedule changes or someone needs emergency backup. Simple, fast, and mobile-friendly.

Automated notifications & reminders

Customization & flexibility

Customize your support shift planning with rotating, overnight, or non-standard shift patterns. Plus, plug into help desk platforms to sync your customer support schedule in real time.

Need to swap a shift last-minute or loop in part-time staff? Easy. Tap, swap, done.

Customization & flexibility

Key benefits

24/7 customer support coverage

Late-night issue? Early morning meltdown? No problem. With Virto, your customer support schedule is fully covered around the clock. Every shift, every day—no gaps, no surprises. Your customers always get a real, live human (not a “We’re closed” message).

Balanced workloads

Especially not your best agents. Virto helps you evenly spread the load across your support team schedule, so no one’s drowning in tickets while someone else is sipping coffee. Fair, smart, and good for morale.

Reduced scheduling errors

Double-booked agents? Missed shifts? Those are now extinct. With centralized calendars and automated shift reminders, your help desk schedule becomes airtight. No more scrambling to find out who’s supposed to be on call.

Real-time visibility

What’s going on today? Who’s on tonight? Any holes in coverage? Virto gives both managers and team members a clear, real-time view of the support staff calendar. Everyone knows where they need to be—and when.

Seamless collaboration

Distributed team? Remote agents? Global support? Bring it on. Virto Shared Calendar makes it easy to share your customer service calendar across teams, time zones, and even outside the org. It’s like your scheduling HQ for worldwide support.

Quick adaptation to changes

Time-off request just came in? Surge in ticket volume? No sweat. Be it Virto Calendar or Virto Shared Calendar, you can adjust your customer support schedule on the fly. Fast edits, shift swaps, and instant updates keep you nimble when it counts.

Virto Calendar

Discover which Virto solution fits your support team best

Integrations

Connect to the tools your teams use the most so everyone works seamlessly in one place.

Microsoft Teams
Microsoft SharePoint
Microsoft Planner
Microsoft Outlook
Google Calendar
iOS Calendar
Microsoft Exchange
Microsoft Lists

Related use cases

Discover our range of use cases to take your planning and coordination to another level

Availability Calendar

Availability Calendar

Maximize your team's productivity and keep everything on track with Virto’s productivity tools for availability calendar. From meeting rooms to employee schedules, everything you need to know is right at your fingertips.

Learn more about Availability Calendar
Sprint Calendar

Sprint Calendar

Stay in sync and sprint with style with Virto. Plan, track, and collaborate with agility. Streamline tracking, planning, and retrospectives with the ultimate agile calendar for teams of all sizes.

Learn more about Sprint Calendar
Payroll Calendar

Payroll Calendar

Use Virto Calendar and Virto Shared Calendar to manage payroll dates, pay periods, and compliance deadlines. Automate reminders, share pay schedules, and stay audit-ready in Microsoft 365 or Teams.

Learn more about Payroll Calendar

Virto Calendar vs. Virto Shared Calendar: Which One’s Right for You?

Real-life scenario
Best fit
Why it works
Large enterprise with global 24/7 support

Managing a global customer support schedule across time zones requires advanced tools for support shift planning, agent availability, and compliance.

Your help desk schedule is complex, and so is your operation. Virto Calendar handles it all—layered shift overlays, rotating schedules, PTO tracking, and full integration with your existing systems.

Small business with part-time or flexible agents

With a lean team and part-time agents, your support shift planning needs to be simple and adaptable.

Keep your support staff calendar organized and consistent across phone, email, chat, and more. Centralized scheduling with automated reminders = fewer mix-ups, better coverage.

Mid-sized company juggling multiple support channels

Balancing live chat, email, and phone with a mid-sized support team schedule means you need flexibility and visibility across channels.

You don’t need enterprise bells and whistles—you just want to assign shifts fast and keep everyone in the loop. Done.

Remote or distributed support teams

Distributed teams rely on a centralized support staff calendar to manage time zones, availability, and collaboration.

When your team’s scattered across cities, time zones, or home offices, you need a lightweight way to share your support team schedule without jumping through hoops.

Teams with lots of shift swaps or last-minute changes

For dynamic teams, managing a flexible help desk schedule with real-time shift swaps is critical.

Shift changes happen. Virto Calendar makes it easy to edit, reassign, and notify in seconds—without breaking your whole customer support schedule.

Comprehensive support, security, and integration

Our commitment to excellence in every aspect of your experience

Support

Support

Get your questions answered by our global support team of VirtoSoftware product experts, available 24/7/365.

Security

Security

We build our solutions with you in mind to give you control and visibility over access, data, and security.

Integrations

Integrations

Connect to the M365 tools and internet calendars your teams use the most so that everyone works seamlessly in one place.

Talk to our team

Need clarity on our app's suitability for you? Set up a quick call with us or chat via Microsoft Teams chat to explore its potential for your needs.