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VirtoSoftware Email Marketing Calendar Solutions

Plan your email campaigns in one shared calendar: send dates, content deadlines and launches, tagged by channel. Virto Shared Calendar opens in a browser or in Teams, and your agency opens it from a link.

Email Marketing Calendar Solutions

Trusted by Industry Leaders

Warner Bros. Disney Sony UC Berkeley Motorola Teck Resources US Treasury University of Pittsburgh NASA Stockholms Stad FedEx Zespri

and over 8,000 businesses worldwide

The email marketing calendar that speaks fluent marketer

One

send schedule for the whole team, opened in Microsoft Teams instead of a spreadsheet

Virto Shared Calendar puts the campaign dates where marketing, content and sales already work, and a link opens them for your agency.

Interactive Demo

Launch Interactive Demo

Creating an Email Marketing Calendar That Actually Works for Real Marketers

Virto Shared Calendar gives your email marketing calendar one home: send dates, content deadlines and product launches, tagged and color-coded by channel, in a browser or in Microsoft Teams. Built by people who understand that marketing moves fast and forgives slowly.

Campaign coordination that cuts through the noise

Ready for the big leagues? Handle your most ambitious email marketing calendar by putting campaigns, content deadlines and launch dates in one color-coded calendar, and add the product team's Outlook or Google calendar through its iCal link. Coordinate marketing teams across departments, nail campaign deadlines, and execute with precision.

Campaign coordination that cuts through the noise

Team alignment that actually aligns teams

Color-code campaigns by channel, tag them by team, and see cross-functional marketing work in one calendar with the kind of precision that makes CFOs smile and competitors wonder how you do it. Freelancers and agencies open the same schedule from a link, no Microsoft account needed.

Team alignment that actually aligns teams

Updates that move at business speed

Campaign shifts happen. Content deadlines move. Change a send to its new date, and everyone who opens the calendar, in Teams, in a browser or on a phone, sees it. You decide who edits: owners and members change events, everyone else views.

Updates that move at business speed

Key benefits

Improved organization that actually organizes

Keep all campaigns, content, and deadlines in one email marketing calendar that makes sense. No more hunting through email threads or playing 'find the latest version' with spreadsheets. Everything you need lives in one place, and one change reaches everyone who opens it, so you can focus on strategy instead of searching.

Consistency in messaging that builds brands

Maintain a steady communication cadence with your audience through strategic email marketing calendar planning. When your messaging flows consistently, trust builds naturally and brand loyalty follows. Your email marketing calendar template becomes the foundation for relationships that convert.

Workload you can see before it piles up

See who is on which campaign and when. Tag each send and deadline with its owner, and an overbooked designer or a free copywriter is visible before the week starts. Assignments themselves stay in your task tool.

Collaboration that brings teams together

Align marketing, content, and sales teams for unified campaign execution through shared email marketing calendar visibility. When everyone sees the same schedule and understands their role, campaigns flow smoothly from concept to conversion.

Send dates next to what they depend on

Product launches, webinars, holidays and content deadlines sit on the same calendar as the send dates, with public holidays or the product team’s calendar added from an iCal feed, so a campaign is never scheduled blind. Open and click rates stay in your email platform, where they are measured.

Never miss another opportunity

Capture important dates, events, and emerging opportunities in your email marketing plan template system. When market moments arise, you're ready to adapt quickly because your calendar is built for agility, not just scheduling.

When Virto Shared Calendar fits — and when it does not

Real-life scenario
Best fit
Why it works
Simple newsletter scheduling

Managing straightforward newsletters without the complications

Add each send as an event, recurring for the weekly newsletter, and tag it by list or audience. Your email marketing calendar gets out of the way so your content can shine.

Complex multi-channel coordination

Running multi-channel campaigns that would make a Swiss watchmaker jealous

Email sends, social posts, webinars and launches each get a tag and a color, so the whole channel mix reads in one calendar instead of four spreadsheets.

External agency collaboration

Collaborating with external partners who don’t live in your software ecosystem

Send the agency or the freelancer a view-only or edit link. They open the campaign calendar in their browser with no Microsoft account and no login.

Launch dates from the product team

The product team keeps its launch dates in an Outlook or Google calendar.

Add that calendar through its iCal link, and the launch dates appear read-only next to your send dates, so no campaign goes out blind.

Sign-off before a campaign goes out

Campaigns sit in a SharePoint list with content approval; copy tasks live in Planner.

Virto Shared Calendar keeps its own events and reads iCal feeds, not SharePoint lists or Planner, and it has no approvals. Showing those sources in one view, with approve and reject right in the calendar, is what Virto Calendar App does.

Open rates, clicks and campaign performance
Your email marketing platform

Virto Shared Calendar shows when each campaign goes out. Sending, performance tracking, analytics and A/B tests stay in the email platform that sends the campaigns.

Virto Shared Calendar

Put every campaign and send date on one calendar

Integrations

Connect to the tools your teams use the most so everyone works seamlessly in one place.

Microsoft Teams
Microsoft SharePoint
Microsoft Planner
Microsoft Outlook
Google Calendar
iOS Calendar
Microsoft Exchange
Microsoft Lists

Related use cases

Discover our range of use cases to take your planning and coordination to another level

Availability Calendar

Availability Calendar

Virto Calendar App draws every team member's calendar in one Outlook view — busy time, vacations and shared meetings, under the permissions each source already has.

Learn more about Availability Calendar
Sprint Calendar

Sprint Calendar

Stay in sync and sprint with style: planning, stand-ups, reviews and retros in one shared sprint calendar, color-coded, in a browser or in Microsoft Teams, and shared by link with the whole team.

Learn more about Sprint Calendar
Customer Support Schedule

Customer Support Schedule

One shared rota for on-call shifts, PTO and night rotations, tagged by tier. Agents check it in Teams or on a phone, and part-timers or partners open it from a link, no Microsoft account needed.

Learn more about Customer Support Schedule

Comprehensive support, security, and integration

Our commitment to excellence in every aspect of your experience

Support

Support

Get your questions answered by our global support team of VirtoSoftware product experts, available 24/7/365.

Security

Security

We build our solutions with you in mind to give you control and visibility over access, data, and security.

Integrations

Integrations

Connect to the M365 tools and internet calendars your teams use the most so that everyone works seamlessly in one place.

Talk to our team

Need clarity on our app's suitability for you? Set up a quick call with us or chat via Microsoft Teams chat to explore its potential for your needs.