VirtoSoftware's Group Meeting Scheduler
Effortlessly coordinate group meetings, polls, and resource bookings with Virto’s group meeting scheduler. Simplify scheduling, boost team productivity, and eliminate conflicts across your organization.
Trusted by Industry Leaders
and over 8,000 businesses worldwide
Group scheduling tools that respect your time
Launch Interactive Demo
Two Approaches to Group Scheduling Apps That Actually Function
VirtoSoftware offers a smart choice: Virto Calendar when your group scheduling involves multiple departments, complex availability puzzles, and resources that need booking. Virto Shared Calendar when you need something straightforward that gets your team aligned without the learning curve.
The group scheduling software that gets meetings done
Handle your most demanding group meeting scheduler scenarios by bringing together multiple calendars, availability overlays, and automated polling into one command center. Coordinate group calendar scheduling across departments, manage resource bookings, and keep meetings moving forward with precision timing.
Get your team aligned fast with instant group scheduling apps that share updates immediately. Perfect for teams who need to stay connected without complicated logins or setup procedures.
Coordination that cuts through meeting chaos
Share your group meeting scheduler with external stakeholders, clients, or temporary collaborators—they get instant access without creating accounts or jumping through IT hoops. Everyone sees the same schedule, no matter where they’re working
Color-code your meeting schedules by department, overlay multiple team calendars, and coordinate cross-functional groups with the kind of precision that keeps projects on track and deadlines intact.
Updates that move at business speed
Keep everyone synchronized through Teams and SharePoint integration. Weather delays? Equipment breakdown? Your construction crew scheduling adjusts before the first coffee break ends.
Drop meeting changes and schedule updates directly into your group scheduling system. Perfect for those “Conference Room B is available earlier” moments that define modern workplace reality.
Key benefits
Streamlined scheduling that eliminates email ping-pong
Smart group scheduling apps replace those endless 'When works for everyone?' email threads with automated polls and coordination. Your group scheduler handles the back-and-forth so you can skip straight to the actual meeting.
Conflict-free meetings through real-time visibility
See everyone's availability instantly with group scheduling overlays that show exactly when people are free. No more accidentally booking over someone's vacation or discovering conflicts five minutes before the meeting starts.
Improved attendance through timely reminders
Automated notifications from your group meeting scheduler keep meetings on everyone's radar without you having to chase people down. From initial invites to last-minute updates, participants stay informed and show up prepared.
Resource optimization that prevents room disasters
Book conference rooms, equipment, and catering directly through your group scheduling system. Your group meeting scheduler coordinates people and spaces simultaneously, preventing those awkward 'someone's in our room' moments.
Collaboration across organizational boundaries
Bring together internal teams and external stakeholders with group scheduling apps that work for everyone. Whether it's cross-departmental projects or client meetings, transparent scheduling tools keep all participants aligned.
Mobile and remote access that works everywhere
Schedule and manage meetings from your desk, your commute, or your home office with group scheduling that adapts to your location. Remote work doesn't mean remote scheduling challenges.
Virto Calendar
Integrations
Related products
Integrations
Connect to the tools your teams use the most so everyone works seamlessly in one place.
Related use cases
Discover our range of use cases to take your planning and coordination to another level
Availability Calendar
Maximize your team's productivity and keep everything on track with Virto’s productivity tools for availability calendar. From meeting rooms to employee schedules, everything you need to know is right at your fingertips.
Learn more about Availability Calendar
Sprint Calendar
Stay in sync and sprint with style with Virto. Plan, track, and collaborate with agility. Streamline tracking, planning, and retrospectives with the ultimate agile calendar for teams of all sizes.
Learn more about Sprint Calendar
Customer Support Schedule
VirtoSoftware makes support scheduling simple, smart, and shareable—no matter if you’re managing a global help desk or a small team of part-timers. Keep shifts covered, teams aligned, and customers happy.
Learn more about Customer Support ScheduleWhen to Use Virto Calendar vs. Virto Shared Calendar: Real-World Scenarios
Monthly all-hands meetings with 50+ people across different departments and locations
Advanced polling capabilities, comprehensive resource booking, and multi-calendar overlays for complete group meeting scheduler functionality across large, diverse teams.
Weekly team standup with the same 8 people every Tuesday morning
Quick setup and consistent scheduling for routine meetings with streamlined group scheduling that eliminates administrative overhead and keeps teams focused.
Quarterly board meetings involving external board members, catering needs, and formal documentation
Professional-grade group meeting scheduler with automated polling for board availability, integrated resource booking, and comprehensive meeting coordination capabilities.
Project kickoff sessions with external clients and consulting partners
Anonymous access links and instant sharing enable seamless external collaboration through group scheduling apps that eliminate account requirements and authentication hassles.
Conference room and equipment scheduling for expanding departments with multiple meeting spaces
Real-time availability overlays and automated resource booking integration prevent double-booking conflicts and optimize space utilization across growing organizations.
Remote team coordination with members working across multiple time zones and devices
Mobile-optimized group scheduling with instant updates ensures distributed teams stay aligned regardless of location, device, or working schedule preferences.
Comprehensive support, security, and integration
Our commitment to excellence in every aspect of your experience
Support
Get your questions answered by our global support team of VirtoSoftware product experts, available 24/7/365.
Security
We build our solutions with you in mind to give you control and visibility over access, data, and security.
Integrations
Connect to the M365 tools and internet calendars your teams use the most so that everyone works seamlessly in one place.
Talk to our team
Need clarity on our app's suitability for you? Set up a quick call with us or chat via Microsoft Teams chat to explore its potential for your needs.