Organize & Manage Parent Teacher Conferences with Virto Calendar

Improve parent-teacher conference scheduling with Virto Calendar. See teachers' availability, rooms and school events together, and manage multiple meetings effectively.

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Effortless conference scheduling

Unified meeting management

Combine conference calendars for all teachers and classes to streamline planning and track appointments across multiple grades or departments.

Integrate school events & activities

Merge your conference calendar with school-wide calendars to stay informed about holidays, breaks, and important dates that might impact your scheduling.

Enhanced communication and organization

Conference agenda and notes

Allow teachers to create agendas for each meeting and take notes during the conference, ensuring all important points are covered and documented.

Real-time availability

Teachers' Outlook calendars feed the conference view directly, so a slot is offered only when the teacher is actually free.

Seamless integration & accessibility

Wide-ranging calendar integration

Sync seamlessly with popular calendars like Google Calendar, Outlook, Microsoft 365, Exchange, and iCloud, ensuring parents and teachers can manage their schedules efficiently.

Always-available online access

Teachers and school staff view conference schedules and details from any device, anytime; parents book their slot through your booking tool.

Key benefits

Seamless conference scheduling

Simplify the complex task of coordinating parent teacher conferences with our intuitive scheduling system. Faculty members can effortlessly create and manage conference schedules and book available slots that suit their needs. Say goodbye to the headache of aligning multiple schedules and hello to streamlined, efficient parent teacher meetings.

Integrated parent teacher calendar management

Never miss a beat with our comprehensive calendar integration. Sync your parent teacher conference schedule seamlessly with Google, Outlook, Microsoft 365, Exchange, and iCloud calendars. Faculty can view and manage all appointments in one place, reducing conflicts and ensuring everyone stays on the same page throughout the conference period.

Conferences grouped by grade or subject

Colour-code conferences by grade level, subject area or any category you define, and filter the view to one group at a time, even in the largest schools.

Recurring meeting scheduler

Save time and ensure consistency with our recurring meeting scheduler. Set up regular check-ins, quarterly conferences, or any periodic parent teacher meetings with ease. This feature allows schools to maintain a steady rhythm of communication throughout the academic year, promoting ongoing collaboration between educators and families.

24/7 online access

Access your parent teacher conference schedules anytime, anywhere with our always-available online platform. Faculty can manage appointments, update availability, and review meeting notes from any device with internet access. This flexibility allows for last-minute changes and ensures that everyone has the most up-to-date information at their fingertips.

Schedules in the tools teachers use

When conferences are booked in teachers' Outlook calendars, each teacher sees their conference evening in Outlook as well as in the combined school view.

When Virto Calendar App fits — and when it does not

Conference days next to every teacher's availability

Teachers keep their own Outlook calendars.

Virto Calendar App M365

Shared Outlook calendars are laid side by side, so the coordinator sees which teachers are free before conference slots are published.

Rooms for conference evenings

Classrooms are booked through room mailboxes.

Virto Calendar App M365

The room mailboxes are drawn next to the conference schedule, so each teacher gets a room that is actually free.

Conference days next to school events and holidays

Virto Calendar App M365

School calendars and holiday feeds are overlaid on the same view, so a conference day does not clash with an exam week or a holiday.

Parents choosing a slot online themselves

A booking tool such as Microsoft Bookings

Virto Calendar App does not publish a booking page for parents. Slots booked through Microsoft Bookings land in teachers' Outlook calendars, and Virto Calendar App shows them next to rooms and school events.

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Integrations

Connect to the tools your teams use the most so everyone works seamlessly in one place.

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