Public Meeting & Hearing Scheduling Calendar for Government Teams
Simplify scheduling and enhance transparency with Virto Calendar App: public meetings, hearings and hall bookings in one Microsoft 365 calendar for government organizations, municipalities and public sector teams.
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Effective Public Meeting Management
Centralize all your public meeting and hearing information, manage recurring events, and integrate seamlessly with your existing Microsoft 365 environment.
Efficient scheduling & compliance
Centralized calendar management
Consolidate all public meeting details in one easily accessible location. This eliminates the need for scattered spreadsheets or individual calendars, simplifying scheduling and improving overall organization.
Recurring events and customizable views
Set up a recurring council meeting or hearing once and it appears on every date. Customize your calendar view with options like day, week, month, year, Year Quarter, Flat Year, Gantt and multi-source to tailor it to each team.
Industry-grade security & reliability
Enhanced data security
Leverage the robust security features of Microsoft 365. Role-based access controls restrict sensitive meeting information to authorized personnel, while encryption protects data integrity.
Reliable performance & uptime
Built upon the dependable SharePoint platform, Virto Calendar benefits from Microsoft's robust infrastructure and redundancy, minimizing downtime and keeping crucial scheduling information within reach.
Deep integration with Microsoft 365
Integration with SharePoint and Teams
Embed Virto Calendar directly into your SharePoint sites and Microsoft Teams channels. This provides a familiar and convenient interface for all users, promoting adoption and streamlining workflows.
Simplify communication & collaboration
Meeting details stay in Microsoft 365: each meeting lives in its SharePoint list or Outlook calendar, agendas and minutes can sit in the same SharePoint site, and a Teams meeting can be created straight from an Outlook event, keeping all stakeholders on the same information.
Key benefits
Multi-source calendar view
Display public meetings from SharePoint lists, Exchange calendars, and meeting rooms in one view. Import external calendars through iCal feeds to include partner agency events and community calendars.
Microsoft 365 calendar controls
Manage public meetings directly through SharePoint and Teams. Control who can schedule meetings, edit details, and access sensitive information through role-based permissions.
Meeting room management
See every government meeting space in one view: the room mailboxes of council chambers and halls sit next to the meeting schedule, so a double booking is visible before a hearing is announced. Choosing the room for the expected audience stays with the organizers.
Smart color coding
Create visual systems for public meetings using custom colors. Mark urgent public hearings in red, regular council meetings in blue, and community forums in green for quick recognition and improved organization.
Category organization
Sort public meetings by type, department, or priority. Filter views to focus on specific meeting categories like zoning hearings, budget discussions, or town halls.
Reliable access & performance
Benefit from the robust infrastructure of SharePoint, ensuring reliable access to your public hearing schedules. Minimize disruptions.
When Virto Calendar App fits — and when it does not
Meetings are planned in a SharePoint list; council chambers and halls are booked through room mailboxes.
The meeting list and the room mailboxes are overlaid in one calendar, so a hearing is not scheduled into a hall that is already taken.
Holiday calendars and the iCal feeds partner agencies publish are drawn alongside the agency's own meetings, colour-coded by type, so a clash is visible before a date is announced.
Virto Calendar App is for staff and invited guests who sign in through Microsoft 365. A schedule for the public belongs on the agency's website.
Public Meeting Calendar for Government
Simplify public meeting management in Microsoft 365
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Integrations
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Related use cases
Discover our range of use cases to take your planning and coordination to another level
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Comprehensive support, security, and integration
Our commitment to excellence in every aspect of your experience
Support
Get your questions answered by our global support team of VirtoSoftware product experts, available 24/7/365.
Security
We build our solutions with you in mind to give you control and visibility over access, data, and security.
Integrations
Connect to the M365 tools and internet calendars your teams use the most so that everyone works seamlessly in one place.
Talk to our team
Need clarity on our app's suitability for you? Set up a quick call with us or chat via Microsoft Teams chat to explore its potential for your needs.