The Best Student Activities Calendar for Schools

Unify school events with Virto Calendar. Coordinate assemblies, sports matches, and extracurricular activities for better communication and participation.

Book a demo Learn more

Available at:

Trusted by Industry Leaders

and over 8,000 businesses worldwide

Easy academic event management

Outlook, Google and iCal calendars in one view

Overlay Outlook calendars and iCal feeds, such as a Google Calendar, in one view to keep all school event details aligned and accessible for faculty, staff, and students.

Simplify scheduling & coordination

Spot double-bookings before they happen. Room and equipment mailboxes sit next to the event calendars, so an overlap is visible before an event is planned; rooms are still reserved and attendees invited in Outlook, as usual.

Comprehensive academic year planning

Unified school event calendar management

Combine calendars for all your courses, extracurricular activities, and school-wide events to streamline planning and track important dates across the entire academic year.

Multiple calendar views

Gain a clear overview of the entire academic year. View events in multiple formats (daily, weekly, monthly, yearly) to effectively plan and allocate resources.

Mobile-friendly school event management

One calendar over existing sources

Event tasks and schedules stay where they already live — SharePoint lists, Microsoft Planner and group calendars — and the calendar brings their dates together in one view you can open from anywhere.

Cross-platform accessibility

Open the calendar on a phone or tablet — in a browser, SharePoint or the Microsoft Teams mobile app — to stay up to date with the latest information about school events, whether you're a teacher, administrator, or student.

Key benefits

Cross-campus event visibility

Effortlessly view and manage events across different departments, campuses, and even time zones. This centralized school event calendar ensures that all stakeholders, from administrators to teaching staff, stay informed about upcoming activities, reducing scheduling conflicts and improving overall coordination.

Multi-calendar integration

Seamlessly combine your personal, departmental, and institution-wide calendars into a single, easy-to-navigate interface. This feature allows faculty to visualize multiple event timelines simultaneously, making it easier to spot potential conflicts and optimize schedules for maximum efficiency in your monthly and yearly event calendars.

Planning tasks next to the events

Break down large-scale events like admitted student events or semester-long projects into tasks in a SharePoint list or Microsoft Planner. Virto Calendar App shows those tasks next to the events, including in a Gantt view, so faculty see every deadline in context, from initial planning to post-event follow-up. Tasks are assigned and tracked in the list or plan that holds them.

Dynamic calendar views

Switch effortlessly between daily, weekly, monthly, and yearly views to suit your planning needs. Create custom views for specific event types, such as student activities calendars or academic conference schedules. This versatility allows faculty to focus on relevant information and make informed decisions quickly.

Mobile-optimized event management

Stay connected to your school's pulse. Open your student events calendar from anywhere, whether you're on campus or attending an off-site conference, and check or update event details from your smartphone or tablet.

Student-centric event hub

Empower your students with a dedicated event hub designed to boost engagement and participation. From orientation sessions to club meetings, students can browse upcoming events and filter the student activities calendar to what concerns them. With Virto Shared Calendar, a view link opens the calendar without a Microsoft account.

When Virto Calendar App fits — and when it does not

Events from every department and campus on one calendar

Departments and campuses plan events in their own Microsoft 365 group calendars.

Virto Calendar App M365

The group calendars are overlaid in one view with a colour per department, so two events are not planned for the same students on the same afternoon.

Events next to hall and room bookings

Halls, gyms and rooms are booked through room mailboxes.

Virto Calendar App M365

The room mailboxes sit next to the event calendars, so an event is planned when the venue is actually free.

A reminder to staff before an event

Virto Alerts & Reminder App

Virto Alerts & Reminder App emails the staff member or group responsible a set number of days before an event in a SharePoint list.

Tickets, sign-ups and consent forms

An event registration tool or your school information system

Virto Calendar App shows when and where events happen. Registrations and consent forms stay in the tool that collects them.

Virto Calendar App

Transform your school's event management today

Try Virto Calendar App for free Contact us

Integrations

Connect to the tools your teams use the most so everyone works seamlessly in one place.

Related use cases

Discover our range of use cases to take your planning and coordination to another level

Event Calendar

Effortlessly plan and execute corporate meetings and events with our feature-rich calendar. Ensure real-time visibility for both internal and external users.

Assignment Calendar

Get a clear view of your academic workload with Virto Calendar. Track assignment deadlines, plan study sessions, and balance coursework across subjects.

Alumni Event Coordination Calendar

Boost alumni engagement with Virto Calendar App. Plan reunions, networking events and fundraisers in one staff calendar, with venues and every organizer's dates side by side.

Assignment Tracker

Master coursework management with VirtoSoftware's assignment trackers: Virto Calendar App and Virto Kanban Board App. See due dates across courses, track each assignment's stage, and prioritize tasks.

Class Scheduling

Say goodbye to scheduling conflicts, missed classes, and administrative headaches. With Virto Calendar, focus on what matters most: delivering quality education.